IRS Portal (IRSP) Resources and Information
Overview || Resources: Logging In to IRSP | Downloading Files
Uploading Files | Permission to Access IRSP | New File Notification | IRSP Support
Overview
The IRSP is an online application that hosts IRS-designed data files and other documents, made available for download to authorized users via a secure online connection. This is provided through the 's single sign-on, through which the IRSP application is securely connected. User accounts are authorized by their institution's SEDDAS DA (SED Delegated Accounts System Delegated Administrator), through whom access to the IRSP is initially granted and permission level is assigned. Users are currently limited to the following school types: public schools and districts, charter schools, religious and independent (nonpublic) schools, BOCES and RICs.
Resources
Logging In to the IRSP
- First navigate to the landing page.
- Click the 鈥Log In鈥 link (at the far right of the banner in the upper right of the page).
- When the Application Authentication Login page appears, in the designated fields type in your Username and Password (these are assigned to you through SEDDAS, see below), then click the 鈥Sign In鈥 button.
- Once your user credentials have authenticated successfully you will be presented with the 乌鸦传媒 鈥淎pplication Business Portal鈥 page. Below the top headers you should see an area designated as 鈥淢y Applications鈥. If you have been granted access to the IRSP you will see a link that says 鈥淚nformation and Reporting Services Portal (IRSP)鈥. Click that link.
- You should now be on the main landing page for the IRSP. The top banner, below the 乌鸦传媒.gov logo, should read 鈥淎vailable Files from SED鈥.
(Please also see 鈥Granting Access...鈥 below.)
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Downloading Files from the IRSP
- Navigate to the IRSP as noted in 鈥Logging In...鈥 steps above.
- You will be presented with the IRSP 鈥淎vailable Files from SED鈥 Announcements page. This page will provide information regarding available files and download links for specific files/reports. In addition, you will also have access to the upload utility where files can be uploaded.
- Find the title of the file you wish to download, and click on it.
- If your system has a default Download location set up on your computer, the file may automatically download to that location. If you do NOT have a default location set up, you should see a window asking you to Browse/choose a location to which to download the file (if so, choose a desired location on your local machine or network).
- Once the file download is complete (time to download varies depending on size of file and network bandwidth capacity), view the downloaded file by navigating to the location chosen by you on your local machine or network.
NOTE: The IRS Portal is a secure file transport for documents. LEAs and Schools must download ALL files when received and securely store them on their own local network.
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Uploading Files to the IRSP
NOTE: File upload capability is only activated by the 乌鸦传媒 IRS Office for specific file requests and is not active at all times*. However, when this feature is turned on, submitted files may be retained and available for review (and/or replacement) for the duration of that particular file's requirement. (For alternative methods of sending secure files to 乌鸦传媒 IRS, you may ask your Level 1 about the possibility of using, for example, 乌鸦传媒's SFTP service to securely transfer files to the IRS Office.)
- Navigate to the IRSP as noted in 鈥Logging In...鈥 steps above.
- You will be presented with the 鈥淎vailable Files from SED鈥 Announcements page. In addition to the information regarding available files (noted in 鈥Downloading Files...鈥 above) you should also see an 鈥Upload Submission鈥 section. Click 鈥Upload Files to 乌鸦传媒鈥.
- In the 鈥淪ubmission Requests鈥 section, 鈥Upload file鈥 column, click 鈥Browse...鈥.
- Browse/navigate to the location of the file in your local machine or network file system, select/highlight that file, and click 鈥Open鈥.
- Click the 鈥Submit鈥 button.
- When successful, the name of the newly uploaded file will appear in the 鈥Review Submitted File鈥 column (time to upload varies depending on size of file and network bandwidth capacity).
- If a submitted file needs to be replaced, return to the 鈥Browse...鈥 button, upload the new file form your local system, and click the 鈥Submit鈥 button again.
- *You can only upload a file when there are active 鈥Browse...鈥/鈥Submit鈥 entries for that row in the 鈥Request鈥 column.
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Granting Access and Delegating Rights to the IRSP using SEDDAS
The IRSP is one of many applications made available through the State Education Department Delegated Account System (SEDDAS).
Access to IRS Portal files must be granted according to the rules set forth on the SEDDAS home page for each institution type. Access is initially granted by an institution's Delegated Administrator (DA) for all school types** other than public districts; at the public school district level the DA is called a Super DA (school superintendent), who may then create other DAs or Entitlement Administrators (EAs, who can only entitle permission levels and not create accounts) at the public school level.
**(Charter schools, BOCES and RICs have no Super DA, simply a primary executive DA, i.e., a school principal or other CEO role.)
Please refer to the SEDDAS home page for more details.
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Email Notifications for IRSP-delivered Files
The IRSP system automatically generates an email notification to LEAs when new files are available. Email notifications are distributed only to LEAs' District Data Coordinators and School Data Coordinators.
NOTE: Data Coordinators (DCs) are stored in that institution鈥檚 SEDREF master data file in the Administrative Contacts > Information Officer field. SEDREF is 乌鸦传媒's core data file system for ALL institutions that are served by 乌鸦传媒 in any way. If no Information Officer is identified in SEDREF, IRSP email notifications are sent instead to the SEDREF Administrative Contact > Chief Executive Officer (CEOs are Superintendents, Principals, or other head administrative roles at a given institution). For instructions on how to change your institution's contacts in SEDREF, please visit the .
Q.01: An LEA wants additional people (other than the DC/CEO) to receive email notices whenever new reports are posted to the IRSP. How can they be set up to receive them?
A.01: As noted above, the IRSP sends communications only to Data Coordinators (listed in the 鈥淚nformation Officer鈥 field in SEDREF), or the CEO if no DC is identified. Any further distribution must be done within the LEA/school itself: They could create an email rule, for example, to forward (to any/all other desired recipients) a copy of any email coming from [irspsystem@nysed.gov] to the DC/CEO.
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IRSP and Related Support
All report- and data-related questions should first be directed to your regional Level 1 (L1) data center, generally located in the Regional Information Centers (RICs) and in some of the Big 5 City School Districts. The for data found in IRSP reports and files will generally be the same points of contact for data found in your L2RPT reports (most L1s typically refer to these as their 鈥淪tate data warehousing鈥 support teams). For data-related issues, if L1 support cannot directly resolve an issue, they should NOT generally ask LEAs to contact SED directly, but will instead escalate your issues to 乌鸦传媒 IRS on your behalf for fastest resolution. There are some exceptions to this practice, but primarily only when the problem is not data-related, but rather some other (typically technical) issue. A partial list of other support scenarios follows.
There are occasions when the primary points of contact for a given file/report posted to the IRSP is within 乌鸦传媒 (for example: the Information Reporting Services office, State Aid, Student Support Services, etc.); in those cases this information should be included within the report, or within other communications or guides used to inform users about these reports.
If you have issues with or questions about your permission level or account access to the IRSP, are having trouble logging in to the 乌鸦传媒 Business Portal or are looking for general information about SEDDAS-managed applications (including the IRSP and many others), contact the SEDDAS help desk.
To contact us regarding interpretation of 乌鸦传媒 policy or data definitions/guidelines, or for feedback or suggestions about the IRS Portal, please click the HELP button located in the bottom right corner of the IRSP screen. This will take you to our Datasupport Q&A and Help Services.
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